Spring Fling

Vendor Application

Basic Information

Spring Fling - 4th Annual Vendor Application April 30-May 1 - Yuba Sutter Fairgrounds. Typically attracts 1,500 - 5,000 patrons.

Keep an eye out for an email in the coming weeks with a login to a supplemental questionnaire!

Event Hours:

10am - 7pm Saturday (After Party from 7:30pm to 9pm)

10am - 5pm Sunday

Vendor application process;

Applications received will be reviewed by the Vendor Coordinator, Fair Coordinator and in some cases will be sent for committee review with the members of the Stang Productions LLC events team. Submitting an application does not guarantee acceptance. If you are transferring from a previous event that was cancelled due to COVID, please fill out this form in its entirety, there is a transfer question in the survey. All deposits paid will be applied, or refunded depending on your credit situation with us.

Acceptances

You will be notified by email of your acceptance or denial. The acceptance email will list your total fees due and an Invoice or Check request will be sent to you (If Applicable). We will request half of the vendor fee up front, after your acceptance into said event. All fee's are due upon application, and will be refunded if not accepted.

Payments

Food vendors (By invite only) will be charged a minimum vs gross percentage. This varies vendor by vendor.

All payments are due at the time of application. For special requests reach out to [email protected].

Electricity is limited and reserved for concessionaires and merchants who cannot operate without it. Please reach out to [email protected] for a request for access to electricity with your completed merchant application.

Setup & General Policy

You are responsible for your own setup and tear down; Stang Productions does not provide volunteers to assist with setup and/or tear down. Please have enough assistance to facilitate a quick setup and tear down. Children (under age 13) may not be left unattended at your booth.

Stang does not have the ability to make or provide change, so please plan accordingly.
Health Department regulations state that vendors may not sell food/beverages or give away any food/beverage samples at your booth without a Health Permit. If you plan on selling prepared foods you must contact us at [email protected]
No illegal narcotic substances are allowed on the site. Anyone with such substances in their possession will be reported to the proper authorities. Outside alcohol is strictly prohibited. Alcohol maybe purchased from an approved vendor inside the fairgrounds and must be consumed within the fairgrounds. Alcohol will ONLY be sold to age appropriate individuals only after providing valid identification. Please drink responsibly. Drunken, unruly or dangerous behavior will result in expulsion from the fair.

Vendors are not permitted to sell or display any type of drug paraphernalia, overtly sexual items, or items that are illegal for sale in California or anything that might remotely be perceived as such. The Vendor Coordinator or Fair Coordinator reserves the right to have the Vendor remove items from the booth that are in conflict with these rules, or are not listed on the original application.

Setup Information

Friday SETUP hours: April 29th starting at 7 am and closing at 10:00 pm

Saturday SETUP hours: Starting at 6 am and running until 9:15 (We open at 10)

TEAR DOWN: Tear downs must be completed by 10 am Monday Morning.

There will be guidance signs posted from the main street's, and guides ready to lead you to your spot.

Parking

All vehicles are to be parked in designated participant parking at 9:15 am No Exceptions. No drive on's until notice given by official staff.

When driving on faire site please drive extremely slow to avoid damaging landscaping, grass or other venue property.
You will be responsible for paying any damages to the venue. We encourage you to hold an event insurance policy. Cheap and instant policies can be found online. If using "an all online insurance policy" please bear in mind that these are bare bone policies and may or may not cover you in the event of an "incident" please do your research on the insurance you purchase.
You will be allowed to drive on site on Friday all day, Saturday morning, and after faire closing.

Please keep your vehicle’s time on site to a minimum. If you have no reason to drive on, please park off site and walk on. If you will be arriving early or need extra time, please notify the Fair Coordinator in writing we will do our best to accommodate. No vehicles allowed on site during faire hours.

Gate-List & Pets

Wristbands will be issued to all participants individually at check-in based on your submitted gate list. EVERYONE is required to wear a wristband and MUST BE WORN ON YOUR WRIST AT ALL TIMES. It is not acceptable for your wristband to be carried in a pouch, pocket, etc. Anyone on site after hours who is not wearing a wristband on their wrist will be asked to leave the fairgrounds. Carry photo ID with you at all times. Vendors are required to wear a wristband at all times during the duration of the faire.

Unfortunately, pets are not allowed. Service animals are allowed (by law!) but they must be restrained at all times and the owner is responsible for their clean up. If your pet is deemed unruly or dangerous by faire personnel, it may be refused access and/or will be required to leave.
Wristbands and Gate-list: You are allotted two wristbands for a 10x10. A 10x20 permits your four wristbands. More names may be added to your gate-list at a rate of $18 a wristband. Gatelists are due 14 days from the start of the event, gatelists received after this deadline will result in an additional fee of $18 per head.
Failure to adhere to these rules may result in expulsion and/or forfeiture of fees, at the discretion of the Faire Coordinator. All rules are subject to change, at any time, at the discretion of the Faire Coordinator. In cases of conflict, all decisions of the Faire Coordinator, and/or Faire Board are final. By submitting an online application you agree to abide by all rules put forth by Stang Productions LLC, and all events produced by and us and participated in by you.

Assumption Of Your Risks

We, Stang Productions LLC, are not responsible for stolen goods, rowdy patrons, extreme weather, injury, or any other general liability occurrence's that may happen to you, or your affiliates. All Stang Productions LLC events are "At your own risk" and by applying to one of our events, you agree to participate and hold harmless "Stang Productions LLC and all affiliates, officers, and directors" of damages to you or your affiliates.

Deadlines

All Applications must be finalized within 6 days of the event.

Cancellation's are generally not refunded, unless the event is cancelled by an "Act Of God". All sales are final. You may reach out to [email protected] with your reason for cancellation and we may consider your request, however, no guarantees will be made.

Finally

By applying and paying, you agree to all of the above terms. You have three days from the date of deposit to request a refund if you do not agree to this contract, after these three days this contract is legally bounded and you agree and will be held to all of its terms.

Furthermore, please make sure all trash is removed from your booth and placed in the dumpsters. All boxes MUST be broken down before placed in the dumpsters or they will fill to capacity too quickly. Failure to clean your spot, or loading back up past 2 am will forfeit their cleaning deposit.

Thank you, and we look forward to working with you.